I. Name: The Association shall be known as the Lake Tarleton Association, Inc.
II. Purpose: The Lake Tarleton Association, Inc. is a non-profit corporation organized for the purpose of preserving the quality of the environment of Lake Tarleton and its surrounding land; of promoting the enjoyment of the Lake for recreation, rest and relaxation; and of encouraging good feeling among those who enjoy the beauty of the Lake area.
III. Membership: There are two types of Membership in the Association: Full and Friend. Full Membership shall be open to any individual, business, or organization that subscribes to the purposes of the Association and pays property taxes in Piermont, NH or Warren, NH. Membership voting is limited to a single vote to a person or group of persons sharing in the ownership of one or more properties. Full Members are eligible to serve as Officers of the Association and to serve on the Executive Committee. Friend Membership shall be open to anyone who has an interest in the objectives of the Association. Friends will receive notices and will be invited to meetings but will not vote on issues. The Executive Committee reserves the right to limit voting on certain issues to only those Full Members who own property on Lake Tarleton. Each type of Membership is contingent on payment of the annual dues for such Membership.
IV. Officers: the officers of the Association shall be a President, a Vice- president, a Secretary, and a Treasurer. Officers shall be elected at the annual meeting to serve for a term of two years or until successors are elected and qualify. Officers may be re-elected to succeed themselves, but no officer may serve more than six years consecutively, provided that this limitation may be suspended in a particular instance by a vote of at least two-thirds of the members voting in person. Only full Members may hold office.
V. President: The President shall preside at all meetings of the Association and shall chair the Executive Committee. S/he shall have general supervision of the affairs of the Association; shall see that the by-laws are enforced; and shall make a report at the annual meeting of the conduct of the affairs of the Association. S/he shall call meetings of the Association and of the Executive Committee in accordance with the by-laws. The President, with the Secretary, shall sign all written instruments on behalf of the Association (other than checks and receipts, which shall be signed by the Treasurer or the President.)
VI. Vice-president: The Vice-president shall perform the duties of the president in the absence of the president.
VII. Secretary: The Secretary shall conduct the correspondence of the Association and shall give notice of and keep a record of all meetings of the Association and of the Executive Committee. The Secretary shall keep a record of all members of the Association and their addresses.
VIII. Treasurer: The Treasurer shall collect all dues and receive all monies belonging to the Association and shall disburse these under the direction of the Executive Committee, except that the Treasurer shall deposit the funds of the Association in the name of the committee and shall withdraw such funds by check or order under the direction of the Executive Committee upon his or her signature alone, and such bank shall not be required to determine his or her authority. The Treasurer shall submit a statement of accounts at each annual meeting and accounts shall at all time be open to inspection by any member of the Executive Committee.
IX. Executive Committee: The Executive Committee shall consist of the officers and four other members, who shall be elected at the annual meeting to serve for a term of two years or until their successors are elected and qualify. The terms of two of the four members shall end each year. Such other members may be re-elected to succeed themselves, but no member may serve more than six years consecutively, provided that this limitation may be suspended in a particular instance by a vote of at least two-thirds of the members voting in person. Any vacancy among the officers or in its own membership may be filled by appointment by the Executive Committee for the unexpired term. The Executive Committee shall have general charge and direction of the affairs of the Association and its funds and property, with power to invest, re-invest, and transfer the same, and shall pass upon all questions of the appropriation of money, except that the treasurer may pay small incidental office expenses without further authority. The Executive Committee shall meet upon call of the president. The president shall call a meeting upon request of any three members of the committee. Unless all members of the committee waive notice, at least one week’s notice of meeting shall be given to the members of the committee. At any meeting of the committee a quorum shall consist of four members of the committee present in person.
X. Meetings of the Association: The annual meeting of the Association shall be held between July 1 and October 31 on a date and at a time and place to be designated by the president with at least two weeks notice to all members. A special meeting may be called by the president on such notice and shall be called at the request of ten percent of the membership. At any meeting of the Association a quorum shall consist of six members present in person. At any meeting of the Association, members may vote, either personally or by written proxy, mailed or delivered to the president or secretary at, or prior to, the meeting upon any resolution of election of officers or members of the Executive Committee.
XI. Dues: The fiscal year shall be from July 1 of each year to June 30 of the following year. The annual dues will be $20 for Full Members and $10 for friends. Dues shall be payable by each member within thirty days after the meeting. Any member who shall become three months in arrears shall automatically lose his or her rights as a member until the dues in arrears are paid.
XII. Change of By-laws: These by-laws may be amended at any meeting of the Association by vote of at least two-thirds of the members voting in person or by written ballot, or by proxy, but no amendments shall be adopted unless the substance of the proposed amendment shall have been stated in the notice of the meeting.
XIII. Disposition of Assets Upon Dissolution: Upon dissolution of the Association, assets remaining shall be paid over to the Loon Preservation Committee.
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